The Department is responsible for performing the following tasks:
• Acceptance and documentation:
1. The implementation of the University's acceptance policy, and coordination with the Schools for the acceptance stage regarding student numbers and each School’s admission requirements, in accordance with the University’s policies.
2. Receiving, reviewing and processing requests from new students in accordance with the regulations and conditions specified by the Board of Deans.
3. The regulation of admission procedures for non-Jordanian students.
4. The matching and verification of each accepted student’s documentation. It is then stored in the allotted place after it has been entered into the academic system and had the student’s university number registered it.
5. The implementation of individual decisions regarding procedures related to admission, transfer between specializations, inter-university transfer, and re-enrollment.
6. The preparation, archiving and entering of student files on the computerized systems, and making sure they are continuously updated.
7. Informing accepted applicants of their acceptance and providing them with all necessary information related to their applications, registration procedures and fees.
8. The receipt of course equivalency requests from transfer and visiting students, according to the specified procedures and regulations.
9. The issuance of documents and certificates to students relating to their admission and registration.
10. Preparing the yearly academic calendar.
11. Organizing the distribution of graduation documents by posting the announcements inside the Deanship and on the Deanship’s page of the University's website.
12. The documentation and monitoring of individual academic cases and the implementation of decisions of the Board of Deans.
13. The documentation of academic grades (transcripts) for the regular students in each semester, and verification of each student’s file in terms of attaching the original certificates, documents and papers required for admission. The files must be indexed, numbered electronically and filed in the appropriate place.
14. To ensure that each student’s information is accurate and checked for submission to internal and external parties authorized to receive it.
1. Organizing and coordinating the schedules for each semester as proposed by the Schools, assisting students of the University's various specializations to register the courses they will study during the semester and performing all the necessary services for the withdrawal and addition of courses, and ensuring the provision of alternative courses.
2. Publishing the lists of students expected to graduate in each semester according to the approved process.
3. The processing of data and information pertaining to individual students' cases that require consideration by the School Committee or Board of Deans, and making a recommendation in accordance with the rules and regulations.
4. The implementation of procedures and follow-up in cases of students being prohibited from completing courses and those wishing to withdraw from courses, in accordance with the regulations.
5. The implementation and follow-up of procedures leading to students obtaining their University degree, including the verification of documents and certificates.
6. The receipt and implementation of applications for deferment and withdrawal from the semester.
7. The issuance of degree certificates and official transcripts, in addition to recording students' academic results and any disciplinary procedures taken against students.
8. The receipt, verification and publication of exam results, in addition to calculating and updating students’ semester and cumulative averages.
9. The monitoring of each student’s academic record, in addition to preparing lists of students who have received warnings or been dismissed from their specializations, and informing the concerned parties.
10. A list of students expected to graduate must be prepared at the end of each semester. The study plans for all such students must be verified and their files and averages checked to make sure they are up-to-date.
11. The preparation of lists of academically outstanding students, and those who have received warnings and are failing academically.
12. The integration and cancellation of course groups at the request of some Schools, dependent upon the number of students registering for the course.
13. The administration of the Deanship’s online registration system, in cooperation with the Computer Center, and monitoring of the network and the e-server.