Services

Vision, mission, goals and values:

Vision:

The vision of the Deanship is the pursuit of excellence in the provision of admission and registration services to beneficiaries in accordance with the overall quality standards.

Mission:

 

The mission is to improve the services provided by the Deanship of Admissions and Registration to students and professors using the latest technologies that conform to local and international standards.

Core values:

 

• Commitment to objectivity and neutrality with everybody that interacts with the Deanship, and giving them assurance that their rights are reserved.

• Development of team spirit, and an atmosphere of cooperation and participation in decision-making.

• To give the student the feeling that he/she holds status and will always be treated with dignity.

• To cultivate an atmosphere of respect and tolerance.

• To provide clarity in all procedures, and the allocation of responsibility on the individual, group and leadership levels and holding to account in light of that.

Strategic goals:

Strategic goal (1): To perfect the foundations of the Deanship and its administrative organization, and to streamline its work procedures and regulations.

Strategic goal (2): To strive to provide excellent Admission and Registration services and follow up-to-date methods to achieve continuous improvement.

Strategic goal (3): To improve the provision of academic guidance and to raise awareness among the students of the University's procedures so that they can abide by them easily in order to achieve a distinctive university environment.

Strategic goal (4): To develop the procedures regarding students expected to graduate and to monitor graduate affairs in order to achieve the University’s objectives.

Strategic goal (5): To monitor the issuing of scholarships for cultural exchange programs and to enhance the University's partnerships and cooperation relations with external bodies (local, regional and global).

Strategic goal (6): To develop the administrative and organizational aspects of the Deanship according to overall quality standards.

 

The functions of the Deanship of Admissions and Registration:

  • Coordination with the University’s Presidency and Schools to determine the student acceptance mechanism and the proposed numbers according to absorptive capacity and governing rules and regulations.
  • Streamlining and implementing student admission procedures, plus the reception of new students and the provision of all the necessary information, in accordance with current legislation.
  •  Organization of course registration procedures, in addition to the process of withdrawal and addition of courses.
  • The preparation of students’ academic files and their electronic storage, ensuring that they contain all the students’ official documents, checking them periodically and carrying out any necessary follow-up work.
  • The setting of study schedules before the start of each semester in coordination and cooperation with the concerned Schools.
  • The preparation and publication of examination timetables and following up on any amendments.
  • Calculating and auditing the students' semester and cumulative averages and monitoring the academic status of each student.
  • The implementation of procedures (transfer of major, inter-university transfer, withdrawal, deferment, etc.) in accordance with the governing rules and regulations.
  • Making observations on the study plans for the purpose of making necessary amendments in coordination with the Schools and in order to monitor the progress of students on the study plans.
  • Checking the study plans, files and results for all students expected to graduate, and completing their graduation procedures and documentation.
  • Following up with and keeping in contact with graduates.
  • The preparation of studies, reports, statistics and information on the Deanship’s operations and functions.
  •  The organization, implementation, development and follow-up of the academic guidance mechanism.
  • The organization, follow up and documentation of the procedures concerning study grants, fellowships, scholarships, and cultural exchange in coordination with the concerned parties.
  • Providing students with their degree certificates and official documents (grade transcripts, graduation certificates, etc.).
  •  Auditing the academic load of faculty members and submitting the data to the appropriate parties.
  • Issuing the annual university calendar.
  • The preparation of lists of outstanding students and applicants and providing the Schools with those lists at the beginning of each semester.
  • Participation in conferences, seminars and courses related to the Deanship of Admissions and Registration.
  • Ensuring the quality of all functions and procedures within the Deanship.

The Deanship of Admissions and Registration Council

The Deanship of Admissions and Registration Council is a consultative and coordinating body the job of which is to regulate the Deanship’s supporting role and to implement the University's admission and registration policies, as well as to promote cooperation between the Schools and the Deanship to serve the University's objectives. A meeting is held usually once a month to discuss the delivery of highly professional admission and registration services.

Council members:

1. The Dean of Admissions and Registration (Chairman)

2. The Assistant to the Dean

3. The Director of the Finance Department

4. The Computer Center Manager

5. The heads of the Deanship departments

6. A representative of each Deanship / School

Functions of the Council:

1. The preparation of the Deanship’s strategic and executive plan.

2. Follow up of the implementation of yearly work plans.

3. The deliberation of proposals for the development of the work of the Deanship.

4. The monitoring of technical and administrative procedures within the Deanship’s departments.

5. The monitoring of the implementation of the rules and procedures governing the University’s admission and registration process.

6. Coordination between the Deanship and the University’s administrative departments with the aim of improving the performance of the Deanship.

7. To determine the needs of the Deanship with regard to human resources and equipment and to ensure they are provided.

8. The preparation of the annual report on the work and accomplishments of the Deanship.

Functions of the Department of Admissions and Registration

The Department is responsible for performing the following tasks:

• Acceptance and documentation:

1. The implementation of the University's acceptance policy, and coordination with the Schools for the acceptance stage regarding student numbers and each School’s admission requirements, in accordance with the University’s policies.

2. Receiving, reviewing and processing requests from new students in accordance with the regulations and conditions specified by the Board of Deans.

3. The regulation of admission procedures for non-Jordanian students.

4. The matching and verification of each accepted student’s documentation. It is then stored in the allotted place after it has been entered into the academic system and had the student’s university number registered it.

5. The implementation of individual decisions regarding procedures related to admission, transfer between specializations, inter-university transfer, and re-enrollment.

6. The preparation, archiving and entering of student files on the computerized systems, and making sure they are continuously updated.

7. Informing accepted applicants of their acceptance and providing them with all necessary information related to their applications, registration procedures and fees.

8. The receipt of course equivalency requests from transfer and visiting students, according to the specified procedures and regulations.

9. The issuance of documents and certificates to students relating to their admission and registration.

10. Preparing the yearly academic calendar.

11. Organizing the distribution of graduation documents by posting the announcements inside the Deanship and on the Deanship’s page of the University's website.

12. The documentation and monitoring of individual academic cases and the implementation of decisions of the Board of Deans.

13. The documentation of academic grades (transcripts) for the regular students in each semester, and verification of each student’s file in terms of attaching the original certificates, documents and papers required for admission. The files must be indexed, numbered electronically and filed in the appropriate place.

14. To ensure that each student’s information is accurate and checked for submission to internal and external parties authorized to receive it.

• Taking care of gifted students:

1. To take care of the gifted students, to discover them and strive to attract them to the University, to prepare the necessary databases and to document their achievements.

2. To provide the necessary support and any necessary requirements to facilitate the students’ participation in local, regional and international competitions in the scientific and academic fields.

3. Organizing activities that encourage gifted students and honoring them in all fields where they excel.

• Learning Support:

1. To provide care for students with learning difficulties due to different medical conditions and provide any necessary requirements to facilitate their education.

2. To provide the conditions and environment necessary to deal with students who have learning difficulties with the purpose of helping them to continue their studies and support their academic achievement.

• Registration:

1. Organizing and coordinating the schedules for each semester as proposed by the Schools, assisting students of the University's various specializations to register the courses they will study during the semester and performing all the necessary services for the withdrawal and addition of courses, and ensuring the provision of alternative courses.

2. Publishing the lists of students expected to graduate in each semester according to the approved process.

3. The processing of data and information pertaining to individual students' cases that require consideration by the School Committee or Board of Deans, and making a recommendation in accordance with the rules and regulations.

4. The implementation of procedures and follow-up in cases of students being prohibited from completing courses and those wishing to withdraw from courses, in accordance with the regulations.

5. The implementation and follow-up of procedures leading to students obtaining their University degree, including the verification of documents and certificates.

6. The receipt and implementation of applications for deferment and withdrawal from the semester.

7. The issuance of degree certificates and official transcripts, in addition to recording students' academic results and any disciplinary procedures taken against students.

8. The receipt, verification and publication of exam results, in addition to calculating and updating students’ semester and cumulative averages.

9. The monitoring of each student’s academic record, in addition to preparing lists of students who have received warnings or been dismissed from their specializations, and informing the concerned parties.

10. A list of students expected to graduate must be prepared at the end of each semester. The study plans for all such students must be verified and their files and averages checked to make sure they are up-to-date.

11. The preparation of lists of academically outstanding students, and those who have received warnings and are failing academically.

12. The integration and cancellation of course groups at the request of some Schools, dependent upon the number of students registering for the course.

13. The administration of the Deanship’s online registration system, in cooperation with the Computer Center, and monitoring of the network and the e-server.

 

 

• Academic Guidance:

1. The planning, coordination and supervision of the implementation of the University’s academic guidance process, in addition to advertising this service.

2. Raising the University's competitiveness in the aspect of academic guidance, to bring it in line with international standards.

3. Building a solid infrastructure for academic guidance, enhancing cooperation among all the Schools, forming academic guidance teams, and promoting awareness of its importance.

4. The clarification and publication of all procedures, rules and regulations governing study, examinations and academic services at the University.

5. Overseeing the publication of study plans and notifying the appropriate parties of any amendments to them.

6. Coordinating with the Schools regarding the role of the counselor in the academic guidance process.

7. Preparing students to adapt to university life and get acquainted with their environment, as well as providing them with accurate information about the disciplines and the University’s educational policy.

8. Paying attention to students who fail, as well as those who excel, and offering whatever is necessary to enhance their capabilities.

9. Communicating with students through the social networking sites.

Functions of the Department of Cultural Exchange and Alumni Affairs

The Department is responsible for performing the following tasks:

• Cultural exchange and scholarships:

1. Implementing the necessary procedures for local and overseas study grants (fellowships, scholarships and student exchange programs), following up on the admission and registration process in cooperation with the concerned deanships in accordance with the regulations, and documenting all procedures.

2. Responding to correspondence from consulates, embassies, and ministries involved in education to check the authenticity of documents for those applying to complete their studies or applying for employment.

3. Monitoring the registration procedures concerning joint programs with local, regional and international universities according to agreements and memorandums of understanding.

4. Monitoring the registration procedures for non-Jordanian students registering for special study programs (non-degree courses), according to agreements and memorandums of understanding signed by the University.

5. Implementing and monitoring the internal study grant procedures in cooperation with the concerned deanships, following the approved regulations and conditions, and documenting all relevant procedures.

6. Communicate with students who received study grants, after their graduation, in coordination with the concerned parties.

• Alumni Affairs and Careers Guidance

1. Storing information regarding graduates in a database and providing it to any authorized party that requests it.

2. Communicating with those students expected to graduate to inform them how to obtain their certificates upon graduation.

3. Ensuring that the list of graduates is presented to the College committees and the Board of Deans for approval each semester.

4. Contributing to the publication of the graduate yearbook and ensuring that it is distributed during the graduation ceremony, at the close of each academic year only.

5. The preparation of studies and research on the satisfaction of graduates, and the satisfaction of employers with the graduates.

6. The active and ongoing communication between the University and its graduates, in the form of training, alumni club, magazines, a regularly updated database, the presentation of success stories, correspondence, etc., all done in cooperation with the relevant parties.

7. The preparation of an effective mechanism to assist graduates in finding employment.

8. Playing a role in the organization of the graduation ceremony.

9. Providing advice and guidance on job options in the local and regional labor markets.

10. Helping to increase students’ chances of finding employment by directing them to the appropriate institutions, holding training workshops and providing websites that help them to hone their skills and increase their capabilities.

11. The preparation of a career guidance plan that suits the needs of the University, its students, and the requirements of the labor market.

12. To assist in arranging graduate recruitment days at the University days to enable them to find employment opportunities.

Functions of the Department of Development and Studies

The Department is responsible for performing the following tasks:

• Development and follow-up:

1. The preparation of the Deanship of Admissions and Registration‘s strategic plan and the monitoring of its implementation throughout the year.

2. Assisting in the analysis of the online admission and registration systems to promote their development, as well as providing technical support from the qualified parties.

3. The monitoring and development of the mechanism for the evaluation of faculty members.

4. The development of the skills of the Deanship’s staff members, identifying their training needs and encouraging them to be innovative.

5. Issuing a full annual report to the Dean that includes all of the activities and achievements of the Deanship and its administrative departments for the entire university year.

6. To review and develop work procedures through the establishment of a system designed to monitor the Deanship’s activities.

7. The application of quality assurance standards to the Deanship's departments.

8. The preparation of the necessary reports about the University and Schools that aid in the development of the academic and learning process, in so far as admission and registration is involved.

9. To offer opinions and information to support the proposals of the University and Schools regarding the development of the Schools and academic departments as part of the University’s expansion.

10. To attract academically outstanding students, to achieve diversity and nurture academic excellence.

11. To attract students from inside and outside Jordan in accordance with University policy.

12. Preparing the media plan and publishing the acceptance manual, in coordination with the Department of Admissions and Registration.

13. Publishing introductory brochures about the University’s specializations.

14. Developing and updating the Deanship’s website.

• Studies and statistics:

1. To prepare and calculate the additional teaching load for each School, with the detailed study and analysis being sent to the relevant parties.

2. Conducting necessary studies and research as required by the president of the University.

3. Providing the necessary databases, statistics and electronic services to facilitate decision-making among management and other relevant parties.

4. The preparation of tables of statistics relating to students and faculty which are sent to the Ministry of Higher Education and Scientific Research.

5. The preparation of questionnaires regarding students’ status, their performance, graduates, the labor market and other such questionnaires which contribute to performance improvement and generally serve the University's objectives.

6. To collect statistical information about the University's various activities, whether in the academic field regarding students and faculty members within the various Schools, or the administrative and technical staff involved in academic work, and to classify, order, analyze and publish that information in periodic statistical bulletins.

7. To provide all information and statistics related to student data to the concerned parties upon request.

8. To periodically prepare the statistical guide.